DMCS PTF Page |
Financial Report First Semester 07-08 (Jan. 2008)
Magazine Renewals Benefit PTF
You can renew most magazines anytime online through QSP to benefit PTF. Do not return a renewal form through the mail directly to the magazine but simply order via QSP at http://www.qsp.com/Store/Lightreg.aspx
Its easy to find Des Moines Christian in the school finder lookup tool (or enter our ID #425018291) and PTF receives 40% of the sale. Orders sent directly to the magazine will not benefit DMC. Thanks for your continued support of the magazine salePTF.
DMC Parent Teacher Fellowship
Executive Board
Meeting Minutes for April 14, 2008
Attendance: Jennifer Erickson, Pam Baker, Cynthia Latcham, Kathy Gourd, Heidi Loverude, Emily Shook, Kristin Hepworth
Absent: Kerry Juhl, Debbie Ludwig
President Jennifer Erickson called the meeting to order at 8:30 a.m.
Jennifer opened with prayer and Kristin did devotions.
The Secretarys Report from the March 10, 2008 meeting was approved.
There was no Treasurers Report. Emily will email it to us.
Committee Reports:
Student Activities:
Heidi reported that the Swimming Party will be held on June 28, 2008 from 6:15 to 8:15 and she has secured that date. The other dates we had discussed were unavailable. The deposit is $150 with a $630 rental fee. The party will be free of charge to DMCS families this year.
The Summer Reading Program is going from pages to minutes and we will have electronic book marks for sale. There is still ongoing discussion as to how we can make the party next year more enticing for students.
PTF decided to cancel the Bowling Party for April 25th due to low turn-out last time. Also, with warmer weather ahead, children would most likely rather get out side.
Secondary Liaison:
Cynthia reported that Student Impact Day is April 30th.
The Dress Code Committee has continued its meetings and is close to finalizing the dress code for DMCS.
Recognition:
Kerry submitted her report stating that birthday and baby cards have been sent.
The devotionals and Bibles have been ordered for the 12th grade and 8th grade
graduations and the prices are the same as last year. Kerry is still looking for volunteers to personalize the books.
Hospitality:
Kathy reported that the Board Appreciation Dinner was a success and the board members and staff that were present (16 in all) greatly appreciated it.
Discussion was made regarding the End of the Year Staff Fellowship Brunch. This will be discussed further when we have all the dates and times for the event.
Teacher Appreciation Day is May 6th and Kathy was going to check to see if there is some type of meal she could provide.
Special Events & Programs:
There was no report this month.
OLD BUSINESS:
Pam Baker reported that there is a meeting this upcoming Friday regarding the school supply boxes.
NIV Strongs Concordances have been chosen for the school concordances. The cost will be $546 for the concordances and $256 for the cart. A motion was made, seconded and approved to purchase the concordances and cart.
Space Blankets are still being researched.
NEW BUSINESS:
Pam Baker gave us an agenda for Fridays Recruitment Brunch. Heidi said she would email all the homeroom moms to remind them about the brunch.
UPCOMING EVENTS:
The Big Blue Bash for the 2008/2009 school year has been set for February 7, 2008.
Meeting was adjourned at 9:40 a.m.
Respectfully Submitted,
Kristin Hepworth
DMC Parent Teacher Fellowship
Executive Board
Meeting Minutes for March 10, 2008
Attendance: Jennifer Erickson, Cynthia Latcham, Kerry Juhl, Kathy Gourd, Heidi Loverude, Emily Shook, Kristin Hepworth
Absent: Pam Baker, Debbie Ludwig
President Jennifer Erickson called the meeting to order at 8:38 a.m.
Jennifer opened with prayer.
The Secretarys Report from the February 11, 2008 meeting was approved.
The Treasurers Report for February was approved. There was also a BBB financial report that was reviewed.
PTF will give $4000.00 to help fund the school security system.
Committee Reports:
Student Activities:
Heidi
reported that the February 22nd school tubing party at Sleepy Hollow was a great
success with approximately 84 in attendance. Heidi recommended that we offer
this event again next year.
There is an
April 25th bowling party scheduled at Warrior Lanes.
On April 1, 2008 Heidi will call to reserve the pool for the Summer Swimming Party which will be held on July 13, 2008 tentatively.
There will be a meeting in the near future to discuss plans and changes for the Summer Reading Program.
Secondary Liaison:
Cynthia reported that the Dress Code Committee has continued its meetings and is making progress. The committee has developed a Philosophy of Dress and is working diligently to come to a consensus.
The plant sale fundraiser is currently being held.
There is a meeting on March 13 to approve upcoming fundraisers.
Recognition:
Kerry reported that all March birthday cards have been sent.
The traditional senior and 8th grade graduation gifts will be purchased this month.
Hospitality:
Kathy reported that the Spring Conference Meals were very successful and the teachers were very appreciative.
The next event will be the Board Appreciation Dinner on April 7, 2008.
Special Events & Programs:
There was no report this month.
OLD BUSINESS:
Pam Baker is putting together a summary of her findings regarding the school supply boxes.
Mrs. Albertson is researching school concordances.
NEW BUSINESS:
Pam Baker has been working with Development regarding the Annual Benefit Dinners Silent and Live Auction.
The preschool has asked PTF to purchase several Space Blankets for the preschool and elementary to use for fire drills on cold days. Jennifer will get final costs and report back.
Jennifer has asked the board to be thinking of needs --old and new that the school may have so PTF can be considering where we would like to help monetarily.
The PTF Boards brunch has been set for April 18, 2008. Jennifer asked the board to think of people who might be interested in PTF so she could send them an invitation. All Homeroom Moms will receive an invitation.
Jennifer has given the deadline of April 1, 2008 for the current PTF boards commitment decisions for the 2008-2009 school year.
We discussed better communication avenues for PTF, how we can get more people involved, and how we can inform the DMCS family about what PTF does. Jennifer said she would discuss this with Dr. Stouffer and the PTF board will discuss this in further detail in the future as well.
Meeting was adjourned at 9:35 a.m.
Respectfully Submitted,
Kristin Hepworth
DMC Parent Teacher Fellowship
Executive Board
Meeting Minutes for January 14, 2008
Attendance: Jennifer Erickson, Emily Shook, Kristin Hepworth, Heidi Loverude, Debbie Ludwig, Kerry Juhl, Pam Baker, Cynthia Latcham
Absent: Kathy Gourd
Guest: Dr. Bob Stouffer
President Jennifer Erickson called the meeting to order at 8:35 a.m.
Jennifer opened with prayer.
Dr. Bob Stouffer addressed the PTF board briefly to say thank you for all it has done and is currently doing to enrich the lives of the students, faculty and staff of DMC. He also discussed school achievements, enrollment, challenges facing the school and his excitement regarding the future of DMC.
The Secretarys Report from the December 10, 2007 meeting was approved.
The Treasurers Report for December was approved. There was discussion regarding PTF projects. Instead of funding a few large dollar amount projects, PTF will get back to funding several small dollar amount projects.
The Fall Semester Report was reviewed and discussed.
Committee Reports:
Student Activities:
Heidi reported that the Christmas Break school skating party was not very well attended (about 30 people) and there were several injuries. Skating parties will be reevaluated at a different date.
February 22 is the date set for the school party at Sleepy Hollow, April 25 is set for the bowling party and the swimming party will be in July.
The Summer Reading Party is being reworked a bit and more details will be forthcoming in the months ahead.
Secondary Liaison:
Cynthia reported that the Dress Code Committee is meeting and their task is a difficult one. They are making progress, however and Cynthia will keep us informed.
Cynthia and the Parent Advisory Board are helping to coordinate Impact Day for Sr. high and they are also working on future fund raisers for Sr. high.
Recognition:
Kerry reported that the volunteers to make cookies for the Teacher Christmas Gift Boxes fell from 98 last year to 73 this year. Numbers showed we still should have had enough cookies, but for some reason we ran out. Staff bonuses were given to 104 teachers and staff.
Gift boxes for next year were purchased on clearance and are in the storage closet. Birthday and 8th Grade gifts will be purchased in March.
Hospitality:
Jennifer reported that the Spring Conference Meals are organized and supplies are in the storage closet. Kathy cleaned out and organized the closet.
Special Events & Programs:
Debbie reported that everything is
coming together for the BBB. Jennifer has ordered prizes and purchased tickets.
Kristin will have labels, envelopes and signs printed for ticket sales. The
PTF board will all pitch in to help count, stuff and sell tickets. Debbie is
still waiting to hear about coffee. Chick-Fil-A sandwiches will be sold and
face painting will be offered. Debbie is contacting teachers about the
bull-ride contest. Posters are being made, the class attendance table has a
volunteer, and set-up and clean up issues are being addressed. This years BBB
is coming together nicely.
OLD BUSINESS:
Pam Baker agreed to research school supply boxes.
NEW BUSINESS:
Enrollment and roster changes were briefly
discussed, as were future events.
Meeting was adjourned at 9:37 a.m.
Respectfully Submitted,
Kristin Hepworth
DMC Parent Teacher Fellowship
Executive Board
Meeting Minutes for December 10, 2007
Attendance: Jennifer Erickson, Kathy Gourd, Emily Shook, Kristin Hepworth, Heidi Loverude, Debbie Ludwig, Kerry Juhl
Absent: Pam Butler, Cynthia Latcham
President Jennifer Erickson called the meeting to order at 8:38 a.m.
Jennifer opened with prayer and shared a devotional that had been prepared in advance by Pam Butler.
The Secretarys Report from the November 12, 2007 meeting was approved.
The Treasurers Reports for October and November were approved. Emily informed us Clive Parks and Recreation has reimbursed us for the security deposit for last summers swimming party.
Committee Reports:
Student Activities:
Heidi reported that Grandparents Day was a huge success. It is estimated that 1,400 people attended the event whereas only 1,000 were expected. This created some problems, however such as running out of cookies and not having enough coffee prepared. Over all Grandparents Day ran very smoothly and was a wonderful event.
There is an all-school skating party scheduled for Christmas Break.
The Winter Social is scheduled for February 22, 2008 at Sleepy Hallow.
School Christmas parties are scheduled for December 20.
Secondary Liaison:
There was no report this month.
Recognition:
Kerry reported that we have all the volunteers we need for the cookie gift boxes. Two dozen cookies will go into each box.
For the cash gift this year, part-time staff will receive $20 and full-time staff will receive $40.
Hospitality:
Kathy reported that she already has volunteers for the spring conference meal.
Special Events & Programs:
Debbie reported that Christy Boley has agreed to organize the baskets and Heidi Carter has agreed to organize the prizes. Debbie has hired the balloon artist and she is working out the details for coffee and getting the athletes involved. Pam Baker is working on donations for food and other donations for baskets are being requested and received.
OLD BUSINESS:
The concordance donation is being worked on by Jennifer Erickson and Linda Steddom.
Jennifer informed us that the school paid the expenses of both the fifth and third
grade field trips, so PTF did not need to donate the funds.
NEW BUSINESS:
Jennifer reported on the Development Committee work being done.
Upcoming events and activities on the DMC schedule were briefly discussed.
Meeting was adjourned at 9:20 a.m.
Respectfully Submitted,
Kristin Hepworth
DMC Parent Teacher Fellowship
Executive Board
Meeting Minutes for November 12, 2007
Attendance: Jennifer Erickson, Pam Butler, Kathy Gourd, Cynthia Latcham, Emily Shook, Kristin Hepworth, Heidi Loverude, Debbie Ludwig
Absent: Kerry Juhl
President Jennifer Erickson called the meeting to order at 8:32 a.m.
Jennifer opened with prayer and shared a devotional.
The Secretarys Report from the September 12, 2007 meeting was approved with one correction: Kerry Juhl was present at the October 5 meeting.
Committee Reports:
Treasurer:
There was no Treasurers Report this month due to the Business Office sending the wrong reports to Emily. We will review both the October and November reports at the December meeting.
Student Activities:
Heidi reported that Tina Hockmuth will no longer serve on the PTF board as the Hockmuth family is no longer enrolled at DMCS.
Heidi reported that the bowling party last Friday was not very well attended and we will be re-evaluating the planning and promotion of off-day activities.
Grandparents Day is scheduled for December 8. There are still volunteers needed. PTF is to recruit hall monitors, greeters, cookie donations, and a coffee volunteer for the event. Cynthia will help recruit the secondary volunteers needed and Heidi and Pam will work on the elementary volunteers. Kristin and Pam will check into ordering DMC napkins for this and future events.
Secondary Liaison:
Cynthia reported that Impact Day was a huge success.
Cynthia also reported that a Parent Advisory Board (PAB) has been formed and their first order of business will be reexamining the DMC dress code.
Recognition:
Jennifer reported for Kerry fliers are going out to get more volunteers for the Christmas cookie giveaway. Many more volunteers are needed.
Hospitality:
Kathy reported that the Fall Conference Meal was very successful and 40 to 50 teachers and staff each evening enjoyed the meal. Kathy already has volunteers for the spring conference meal lined up.
Special Events & Programs:
Debbie reported that plans for the BBB are in full swing. We all agreed to hire balloon artist Daniel Poe for a cost of $90.00. We will be adding pop corn, walking tacos and possibly cotton candy to the menu. Debbie has several people lined up to help with food and baskets, but still needs someone to handle prizes. We will ask the cheerleaders to do face painting and possibly the athletes to be involved in some way as well. Debbie and Cynthia will continue to work on ways to get secondary more involved.
Magazine Sales Update: We received our first big check this past month which we will see in the reports next month.
Box Tops: This continues to be a successful program bringing in $1779.60.
OLD BUSINESS:
A motion was offered, seconded and approved to accept the change to the PTF Manual regarding ETF funds and who is eligible.
The fifth grade class is excited to go on the field trip that PTF funded. They leave on Wednesday of this week.
The concordance and cart donation will be revisited at the December meeting.
NEW BUSINESS:
The third grade teachers, Mrs. Rittgers and Mrs. Wilson have requested funds to take their classes on a field trip to Living History Farms. We agreed to fund the field trip, but need more information.
Upcoming events on the DMC schedule were briefly discussed.
Meeting was adjourned at 9:55 a.m.
Respectfully Submitted,
Kristin Hepworth
DMC Parent Teacher Fellowship
Executive Board
Meeting Minutes for October 5, 2007
Attendance: Jennifer Erickson, Pam Butler, Kathy Gourd, Cynthia Latcham, Emily Shook, Kerry Juhl
Absent: Heidi Loverude, Tina Hockmuth, Debbie Ludwig
Guest: Cade Lambert
President Jennifer Erickson called the meeting to order at 8:34 a.m.
Emily opened with prayer and shared a devotional.
The Secretarys Report from the September 12, 2007 meeting was approved.
Committee Reports:
Treasurer:
Emily presented the September 2007 Financial Report and a motion was offered, seconded and approved to accept it. There was some discussion concerning donations given in lieu of the purchase of a magazine. There is a line item for donations, but it does not list 10% going to ETF. Emily will make sure this is taken care of. Emily will also check with Tina regarding our deposit from Clive Parks for use of the pool last summer. The deposit return has not yet come in and this should be investigated further.
Student Activities:
Jennifer reported for Heidi & Tina that we need to look into ideas to make the Summer Reading Party more special. Many of the board members think the SRP (Summer Reading Program) needs to be more of a priority so that students that participate in it are rewarded in a more significant way. Any ideas the board comes up with will be discussed when we revisit the issue in the spring.
The football spirit contest was a success, class fellowship parties are being attended very well and there is a skating party planned for Thursday of this week.
Secondary Liaison:
Cynthia reported that she would be attending the Impact Day meeting today for the Jr. High. (Impact Day is a community service day.)
Cynthia also reported that volunteer forms for Secondary are being compiled. Cynthia discussed looking into forming a Parent Advisory Board, but this is only
in the beginning stages and she would update us further in the near future.
Recognition:
Kerry reported that birthday cards are going out on time and holiday boxes for this Christmas cookie giveaway need to be counted. There is 104 staff that will be
receiving cookies this Christmas.
Hospitality:
Kathy reported that the Fall Conference Meal is coming up and she will begin to contact volunteers to help.
Special Events & Programs:
Jennifer reported for Debbie that a contract has been signed with Complete Entertainment to secure the inflatables for the Big Blue Bash. Volunteer requests will be sent out in January for the event.
Magazine Sales Update: Jennifer reported that the magazine sales are just about wrapped up and profit was up from last year. The Cash Olympics will be October 18 and the BMX Bike Show will be October 23. We will continue to promote internet sales for Christmas presents.
Box Tops: Jennifer reported that Kris Nong is continuing to work with this and it is going well.
Recycling: Jennifer reported that recycling is
going well. Emily reported that Wal-Mart recycles plastic bags for profit and
said she would check into this for us.
OLD BUSINESS:
Review of the PTF Policy Manual: A question was asked as to whether pre-school and daycare families are eligible to receive ETF funds. Discussion was had and the board agreed that pre-school is eligible, but daycare is not. An amendment will be made to the PTF Policy Manual reflecting this decision.
Novelty Items have already been ordered by another board and will be available, but are on back order.
Secondary Liaison job description: a motion was made, seconded and approved to accept the job description.
NEW BUSINESS:
Teacher Jody Keithley requested funding from PTF in order that the two fifth grade classes attend a field trip to a museum in Omaha, NE. Cade Lambert was kind enough to join us for part of this discussion. Cade discussed policy and logistics of the field trip. He informed us that the field trip has not yet been approved. Funding was an issue, as were other factors. As a board we had further discussion and it was decided that PTF would fund the trip as per Mrs. Keithleys request.
Teacher Rhonda Osborn requested funding from PTF in order that Concordances be purchased for the third through sixth grades. Discussion was had and the board decided that we will fund this request, but we have more questions for Mrs. Osborn and as to how we will fund the request (i.e. special project for BBB, ect)
Meeting was adjourned at 10:26 a.m.
Respectfully Submitted,
Kristin Hepworth
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DMC Parent Teacher Fellowship
Attendance: Stacy Kluesner, Jennifer Erickson, Kristin Hepworth, Kerry Juhl,
Heidi Loverude, Suzie Bryan, Cynthia Latcham, Tina Hockmuth Absent:
Becky Roose, Shari Nesbit, Open positionSpecial Events and
Programs Guests:
Cade Lambert President Stacy Kluesner called the meeting to
order at 8:20 a.m. Tina Hockmuth opened with prayer. The Secretarys report from the April 2,
2007 meeting was approved. The Treasurers report of March/April
2007 was approved. Kristin reported that the many fund transfers from the
magazine sale will occur in May. Committee Reports:
Student Activities: Tina and
Heidi have scheduled an all-school swimming party for July 15 from 6:15 to 8:15
p.m. at the Clive Aquatic Center. Admission tickets will be available at the
elementary and secondary offices until June 5. Pre-event prices are $2/person
($10 family) and at the gate will be $3/person ($12/family). We will keep a list
and refund money if the pool cancels because of inclement weather. No season
passes will be accepted. Jennifer will do a flyer to go home in SHS. Heidi explained that the end-of-year parties
are to be held on campus and are to be only 45 minutes in length. The
administrations desire is for elementary parties, overall, to be kept simple
and only for 30-45 minutes at the end of the classroom day. Simplification
should help with some of the budget issues (overruns) that some homeroom moms
are experiencing. Heidi is going to develop a sample budget for the HR moms in
07-08. Tina is investigating a safety program
escapeschool that might be an assembly presentation before the end of the
year. Heidi is getting ready to hand out summer
reading program materials. Jennifer has the electronic files and will forward
those on to Heidi. There have been many home room mom and grade
level parent volunteer forms returned from the registration packets. This should
help us get the next year off to a good start. Hospitality: The school board
appreciation dinner is tonight. Kathy Gourd is coordinating that meal. Shelley
Grizzle is coordinating the teacher brunch on June 6th. Cynthia
reported that the volunteers have done an excellent job with the meals this
year. Special Events & Programs:
Nothing new. Suzie is working on her notebook to pass on to next years BBB
chairperson. Deanne Herbers has a notebook for the magazine sale chairperson.
Jennifer reported a $682 check was just received from Box Tops for Education.
Recognition: Kerry has ordered
the gifts for seniors and eighth graders. OLD BUSINESS: 1.
Magazine contractwas signed for 2 years with 45% of proceeds going to
PTF. 2007 sale dates are:
Thursday September 6: Kick-off Assembly times to be determined.
Friday September 7: Magnet Booklet turn-in day
Monday September 10: First turn-in date
Friday September 14: Second turn-in date
Friday September 17: Final turn-in date. Sale ends. 2.
We drew from brunch attendees for the Granite City brunch coupons. Cheryl
Minor was the winner. Jennifer will send a thank you note to Granite City. NEW BUSINESS: 1. We voted to change the
PTF bylaws to add the secondary liaison position to the board and reduce the
hospitality coordinators from 2 to 1 person. Stacy Kluesner will update the
electronic document and bring updated copies of the bylaws to our final meeting.
Tina is going to give Cynthia a list of the HR mom and SAC job descriptions so
Cynthia can work on the job description for secondary liaison. Stacy needs to
present the change to administration for approval, per the bylaws. 2. Mr. Lambert asked if
PTF would be interested in making and selling supply boxes as a service to
elementary parents. The boxes could be prepared in the summer per teacher
specifications and purchased on back-to-school night. Jennifer will send home a
survey to see if there is interest in this idea among association members. 2. Jennifer has
volunteered to serve as president of PTF in 2007-08. She will call the people
who attended the brunch and follow up on interest in serving on the board. She
will present a slate of officers for 2007-08 to approve at the next meeting (May
29). Meeting was adjourned at 9:18 a.m. Respectfully Submitted, Jennifer Erickson (Next meeting is scheduled
for 8:00 a.m. on Tuesday, May 29, 2007 in the elementary conference room.)
DMC Parent Teacher Fellowship
Attendance: Jennifer Erickson, Kristin Hepworth, Stacy Kluesner, Heidi Loverude,
Suzie Bryan, Cynthia Latcham, Shari Nesbit Absent:
Becky Roose, Tina Hockmuth, Kerry Juhl, Open positionSpecial Events
and Programs Guests:
Cade Lambert, Clint Grider Secretary Jennifer Erickson opened the meeting
at 8:20 a.m. with prayer and a devotion on Psalm 22 which reveals the suffering
of Christ in his crucifixion. She urged us, in this Easter week, to reflect on
Gods great gift of salvation through Christ. Cade Lambert and Clint Grider (from Americas Family
Coaches ministry) shared about the launching of a DMC initiative that will
incorporate AFC training of 6 Keys to Great Relationships in the 2007-08
school year. They have asked PTF to pray for this program and to provide support
to this effort by organizing volunteers to disseminate materials via the SHS
folders once a month, including welcome kits that will go out at the beginning
of the school year. The Secretarys report from the March 5,
2007 meeting was approved. There was no Treasurers report since it
was the first week of the month. Committee Reports:
Student Activities: Tina is
working on a date for the summer swimming party (confirmed to be July 15th
at Clive Aquatic Center). Heidi and Tina are meeting with Cade to finalize
year-end party plans. We discussed ideas for those parties. Hospitality: Cynthia and Shari
gave written reports on the spring conference meals. Upcoming events include the
May 7th board appreciation dinner and end-of-year teacher breakfast
that is held the day after the last day of school (will be June 6th).
Special Events & Programs:
Nothing new. The church that had inquired about using the BBB games decided not
to use them. Recognition: Kerry provided a
written report. She is ready to go with the graduation gifts for seniors
(Message devotional) and 8th graders (NIV compact Bible)she is
waiting for a list of names from the secondary office. OLD BUSINESS: 1.
Magazine contract--Stacy needs to sign the contract with QSP. She will
email the dates for the 2007-08 sale to PTF members. It is a 2-year contract
with 45% of the sale going to PTF. 2.
Cynthia is working on a job description for the secondary PTF liaison. 3.
Stacy will email the PTF bylaws to Jennifer so we can have those updated
for the May meeting, with the proposed change. 4.
Everyone needs to review and update their job descriptions for the May
meeting. 5.
Please let Stacy know your plans for continuing on the board (or not) in
2007-08. 6.
Spring brunchApril 30. Jennifer will mail invitations and do a flyer for
SHS. Stacy will have interest forms available at the brunch. The menu was
reviewed. Jennifer will bring nametags. 7.
Jennifer needs to meet with Mr. Lambert about the vending machine idea. NEW BUSINESS: None Meeting was adjourned at 9:35 a.m. Respectfully Submitted, Jennifer Erickson (Next
meeting is scheduled for 8:00 a.m. on Monday, May 7 in the elementary office
conference room)
DMC Parent Teacher Fellowship
Attendance: Jennifer Erickson, Kristin Hepworth, Tina Hockmuth, Kerry Juhl,
Stacy Kluesner, Heidi Loverude, Suzie Bryan, Cynthia Latcham. Absent:
Stacy Kluesner, Becky Roose, Shari Nesbit, Open positionSpecial Events
and Programs Guests:
none NOTEThe February 5
meeting was not held due to a lack of quorum. All business from February was
tabled until this meeting. Cynthia Latcham presided over the March 5
meeting because President Stacy Kluesner was absent. The meeting was opened in
prayer and called to order at 8:15 a.m. The Secretarys report from the January
8, 2007 meeting was approved. The Treasurers report from January,
2007 was approved. The Treasurers report from February,
2007 was approved, with one change, moving $1286 from BBB to gift basket income.
Kristin also gave a summary of the Big Blue Bash ticket sales and a year-to-date
summary for magazine receipts. Because the entrance sign did not cost as much
as we thought it might, we have extra money available from magazine sales.
Allowing for $3300 in expenses for magazine sales (we usually dont get that
total from QSP until May), we approved a motion to give $2100 to elementary and
secondary administration to use for immediate needs. Committee Reports:
Student Activities: Heidi and
Tina are preparing for next years Home Room moms and are meeting with Mr.
Lambert for various issues, including the Summer Reading Challenge. They are
planning a summer swimming event for July and a back-to-school picnic in August.
They will work to coordinate end-of-year parties so that not all parties occur
on the same day. End-of-year parties will be held on campus.
Hospitality: Cynthia reported on
the successful spring conference meals for teachers. She is pleased that more
volunteers are participating in the process and she is able to coordinate the
project. Special Events & Programs: Suzie
provided a written summary of all the Big Blue Bash details. She is providing a
notebook for this event to guide next years planners. We have received a request from a local church
to use the BBB games. We decided to offer this church a trial basis to see how
it works for us. Suzie will write a sheet of information. We will ask for a $100
donation to ETF and a $100 refundable deposit, as well as school-hour pick up
and delivery of the games. Suzie also is going to write a policy sheet for
the BBB regarding vendors. The group felt if someone wanted to sell an item at
the BBB (coffee, for example) they would be required to donate 50% of receipts
to PTF. We have been asked about this, but do not have a policy in place. Recognition: There are many needs
among DMC families who are dealing with serious illnesses. We discussed giving
gifts to these families, but decided this was not the primary mission of PTF,
nor are we financially able to support everyone. We would like to send cards on
behalf of PTF. Jennifer will email to Kerry a list of names. OLD BUSINESS: none (Stacy needs to present
info on magazine sale contract). NEW BUSINESS: 1.
A request has been made for PTF to investigate owning or sponsoring a
vending machine in the teacher workroom. Jennifer will follow up on this with
Mr. Lambert. 2.
Secondary representationCynthia would like to take this role to increase
the communication and effectiveness of our relationship with secondary students,
staff and parents. She would like to write a job description and believes that
the Hospitality board position, which is currently 2 people, should just be one
person, giving the other board position to the Secondary Liaison. We will need
to amend our policy statement to make this change. 3.
Spring Recruitment teadate tentatively set for
April 30 at 8:45 a.m. in room 117.
Please check your calendars and make a list of potential volunteers who should
receive personal invitations to this annual event. Cynthia will create a menu
and sign up for food items. Please also consider what your role in PTF will be
next year. Meeting was adjourned at 9:35 a.m. Respectfully Submitted, Jennifer Erickson (Next
meeting is scheduled for 8:00 a.m. on Monday, April 2 in the elementary office
conference room)
DMC Parent Teacher Fellowship
Attendance: Jennifer Erickson, Kristin Hepworth, Tina Hockmuth, Kerry Juhl,
Stacy Kluesner, Heidi Loverude, Shari Nesbit, Suzie Bryan, Cynthia Latcham. Absent:
VP Becky Roose, Open positionSpecial Events and
Programs Guests:
none Kerry Juhl shared a recent reading about stress
from a devotional by Joyce Meyer. Since we are in the world, but not of the
world, we must have a different attitude and approach to handling stress: I
choose to receive Gods grace today to choose to live stress-free in a stressful
world. The January 8, 2007 PTF executive board meeting was opened in prayer and
called to order at 8:10 a.m. The Secretarys report from the December
4, 2006 meeting was approved. The Treasurers report from
November/December was approved, with one question about a $934 expenditure for
secondary media center (post-meeting clarification--this was a purchase approved
by PTF last year via emailto spend the $1000 won by a secondary parent in a Box
Tops for Education sweepstakes. Originally it was slated for secondary science,
but was moved to the media center to satisfy a request of administration). Committee Reports: Hospitality: Shari and Cynthia
submitted a report about the fall conference meals. The meals were appreciated
by the teachers and staff. Stacie Stanley and Kathy Gourd each coordinated a
meal and food was provided by volunteers. Recognition: Kerry submitted a
detailed recap of the very successful Christmas Cookie delivery on December 22,
2006. Many thank you cards have been received for the cookies and cash bonus
from grateful staff members. Kerry has sent birthday cards and sympathy
cards. Student Activities: Heidi and
Tina reported that the bowling party on December 28 was well attended by
elementary students, but there were no secondary students during their time. Heidi and Tina recently met with the home room
moms to encourage them and gain feedback. A couple of key points were learned:
We need to recruit home room parents in the enrollment packet, not
wait until the start of the year
o
ActionJennifer will submit a
request to administration requesting that the form is included in the
registration packet this year.
Many home room parents do not receive 100% participation from the
families in the classes and so are short on money to pay for class party
supplies and teacher gifts, and it ends up coming out of their own pockets. The
board wondered if the money ($5/elementary student) be added to the tuition
statement as a party and gift fee and then provided to the homeroom moms via
the business office?
Heidi said that some of the homeroom moms spent $50+ on Christmas
gifts for the teachers, beyond what the $5 provides for, when you include the
specials teachers and birthday gifts. She wants to develop a budget for the
homeroom moms are all spending their class money in a similar way. Special Events & Programs: Suzie
is taking the lead on organizing the Big Blue Bash. Deanne Herbers and Pam Baker
are also volunteering their time to coordinate. Cynthia is leading the gift
basket raffle effort and Jennifer is coordinating volunteers and
publicity/promotion. Suzie has applied for donations from Wal-Mart
and Hy-Vee and has already received some food donations from Hy-Vee. Shari
volunteered to help with the food. Food will be sold for cash, not tickets. The
menu will be the same as last year. We discussed the rules for the gift
basketssince the chances are purchased, you dont have to be present to win, a
person may win multiple baskets and a family can win more than one basket. OLD BUSINESS: Stacy is meeting with QSP about
magazine sales for next year and will have a DVD from Genesis, another magazine
vendor to watch at the February meeting. NEW BUSINESS: none Meeting was adjourned at 9:34 a.m. Respectfully Submitted, Jennifer Erickson Secretary (Next
meeting is scheduled for 8:00 a.m. on Monday, February 5 in the elementary
office conference room)
DMC Parent Teacher Fellowship
Attendance: Jennifer Erickson, Kristin Hepworth, Tina Hockmuth, Kerry Juhl,
Stacy Kluesner, Heidi Loverude, Shari Nesbit, Suzie Bryan, Cynthia Latcham. Absent:
Becky Roose, Open positionSpecial Events and
Programs Guests:
Elementary Principal Cade Lambert Stacy Kluesner shared a reminder to use time
wisely and dont put things offfocus on whats important. There have been
several tragedies in the community that bring to mind this message. She prayed
and called the December 4, 2006 PTF executive board meeting to order at 8:17
a.m. The Secretarys report from the November
6, 2006 meeting was approved, with corrections.
(A corrected version is attached). There was no Treasurers report this
month, due to the timing of the meeting and when reports are run in the business
office. The group provided feedback regarding
Grandparents Day on December 1. The group had positive comments and some
suggestions to offer, as well. Jennifer will provide a list of our suggestions
to the Development Office.
Have secondary students park away
on this day (in the neighborhood to the South) to free up parking spaces.
Have the back hallway and administrative offices unlocked
after the program so that people who parked in that lot can get to their cars
w/o having to traverse the hill and dale.
Have greeters at 1:00 to give direction and welcome to early
bird grandparents.
Have a slide show in the gym after the open house as people
are settling in for the program. Some felt bored during that 3:15-4:00 window.
Start at 2:00, instead of 1:30.
PTF will increase our cookie count and the number of helpers
in the kitchen. We also will continue to provide the classroom non-sugar snack
during the time the students are in the classroom after the open house, prior to
the program. Mr. Lambert joined the meeting and emphasized
his availability and openness to answer questions regarding the elementary
departments. He asked that we help our homeroom moms in making the classroom
holiday parties more simple than some have been lately. The purpose of the party
is fellowship and to enjoy the season. He urged us not let them be a burden or
get too big. We also discussed end-of-year parties. Tina and Heidi are going to
meet with Mr. Lambert to clarify the expectations and possibilities for these
upcoming events. Committee Reports: Hospitality: no report this
month. Recognition: Kerry asked
everyone on the board to call 8 cookie bakers to remind them of their commitment
to bring 3 dozen cookies on December 22 at 8:30 a.m. We will package 94 boxes of
cookies for all DMC faculty and staff and give a $20 cash gift. Kristin is doing
the envelope labels. Stacy encouraged Kerry to find the angel costumes for the
cookie deliverers! Kerry will email a calling script and reminder to the PTF
group. Kerry will send sympathy cards to the parents
of DMC junior Erika Schwager who was killed in a car accident in late November. Special Events & Programs: Big
Blue Bash is coming on February 3, 2007. Deanne Herbers is going to help
organize the event once again. Jennifer reported that David Carlson is making 10
carnival games for his Eagle Scout project and he is on target to have them done
before the BBB. He needs about $20 to buy some supplies. PTF voted to authorize
this money for him. Suzie is going to organize 3 committees: games,
gift baskets and food. She will have a meeting in the coming week to get things
rolling. Cynthia Latcham offered to organize the basket committee to train a new
person(s) in this effort. Cynthia has coordinated the baskets for the past 2
years. Jennifer volunteered to find someone to manage
the Box Tops 4 Education program Stacy reported meeting with Nate from QSP
(magazine sale) and that he has switched companies. She met with the new group,
Genesis, and was impressed with their programthey offer a 43% return and
provide full-service fulfillment. She has a DVD with more details. Genesis
offers similar titles and their prizes seem to be more appealing to families
with multiple children. She is going to check on references with some of their
private school participants and meet with them again. Kris reported that we have
received a $6,000 check from QSP for this years sale. Student Activities: Heidi and
Tina are meeting with the homeroom moms tomorrow (Tuesday, December 5) and will
encourage them as well as try to answer questions they have. OLD BUSINESS: Stacy encouraged us to use the volunteer
list/spreadsheet for upcoming needs and activities. NEW BUSINESS: Stacy is hopeful that we can have a PTF
presence at the home basketball game on January 12 (junior cheer clinic) to
promote PTF and recruit BBB volunteers. The board would like to offer encouragement to
the Ben & Adrienne Ochs family as they move to Oregon for Bens health
treatment. Adrienne has served as a homeroom mom every year and Ben has also
been a faithful volunteer and has served on the school board. We will approve a
gift via email once their exact needs are known. Meeting was adjourned at 9:45 a.m. Respectfully Submitted, Jennifer Erickson Secretary (Next
meeting is scheduled for 8:00 a.m. on Monday, January 8 in the elementary office
conference room)
DMC Parent Teacher Fellowship
Attendance: Jennifer Erickson, Kristin Hepworth, Tina Hockmuth, Kerry Juhl,
Stacy Kluesner, Heidi Loverude. Absent:
Suzie Bryan, Cynthia Latcham, Becky Roose, Shari
Nesbit. Guests:
Samona Yentes, Development Director Stacy Kluesner called the November 6, 2006 PTF
executive board meeting to order at 8:22 a.m. Kristin Hepworth shared a devotion from Bible
Verses for Busy Moms. Kristin likes this book because it takes the busy
tornado of our lives and reminds us that the road to a right relationship with
God begins by being quiet before Him. She shared verses from 2 Timothy, Proverbs
and Ecclesiastics. Stacy prayed for our time during the meeting. The Secretarys report from the October
2, 2006 meeting was approved. Treasurers reports for May/June, July,
September and October were approved, with all questions from our previous budget
discussions answered. Committee Reports: Hospitality: Nothing submitted.
Recognition: Kerry submitted a
written report detailing her activities including birthday cards, sympathy cards
and plans for Christmas Cookie packing and delivery. Special Events & Programs:
Nothing submitted. Student Activities: Heidi
outlined the schedule for Grandparents Day. Sign-up sheets for the healthy
snack in the classroom for before the program will be posted before
parent-teacher conferences. PTF is supplying cookies and a drink in the MPR from
1:30-3:15, using the long cafeteria tables and simple dcor. The lunch is a
Development Office activity, no PTF involvement. The Reading Rewards party was held on November
3 with 125 elementary students in attendance. They provided snacks and prize
drawings and showed the movie, The Polar Express. Heidi and Tina agreed that
the party was too long for the older kids as they seemed to get bored with the
movie. The team appreciated assistance from Carmen Kopf during the party. A school-wide bowling party is planned for
Friday, November 10 at Warrior Lanes in Waukee (there is no school on Friday due
to conferences). Many classes held fellowships and the HR Moms
received good feedback about those gatherings. OLD BUSINESS: NEW BUSINESS: DMC Development Director Samona Yentes opened
her presentation by commending PTF on the financial integrity of the PTF and the
encouragement that PTF provides to the school. She gave us handouts detailing
the activities of the Development Office, and specifically addressed two events
that dovetail with PTF activities: 1.
New parent orientation (in the fall) 2.
Grandparents Day She believes that PTF can provide a valuable
role in the hospitality needs for those events. She also gave us a list of the budget planning
process and an updated priority needs list. Mona expressed a strong desire to
work closely with PTF to serve Des Moines Christian School. Stacy Kluesner reported that the school is
getting more bids for the entrance sign. Meeting was adjourned at 9:25 a.m. B]WiO o^G}zI<nׯiu~ o̗ ӿUM,@#ӷV;w 7}U q\:ل"9B a Wz_OUU_}~4.?5"?^_^j*]i =W{kiuVQH3OZg>jP]@PwwS Ʃ]W]=5P[/uh0XPJj H@b O?_꿯2 Y{j_&Fx":}i,1f#a + 1A!k/SB8#0F
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Executive Board
Meeting Minutes for May 7, 2007
Secretary
Executive Board
Meeting Minutes for April 2, 2007
Secretary
Executive Board
Meeting Minutes for March 5, 2007
Secretary
Executive Board
Meeting Minutes for January 8, 2007
Executive Board
Meeting Minutes for December 4, 2006
Executive Board
Meeting Minutes for November 6, 2006
none